The Dimaps software-solution for household distribution is the result of more than 20 years development. The software has continuously been adapted to suit changing needs and demands from users as well as taking advantage of the newest technological developments.
The Household distribution package is a complete system, which manages household distribution, carrier delivery as well as address- and route-specific distribution. The Household distribution package is based on the Progress database, but is also available for Oracle. The Household distribution package is fully integrated with the Dimaps GIS system, but can also be used on its own. Features: - Listings of orders, order-confirmations, bulk drops, postal forms.
- Listings of carriers-notes, bill of materials, packaging-material, distribution-lists, routing schemes, turn-by-turn driving lists.
- Manages salary-calculations.
- Keeps track of orders, partners, distributors, postal deliveries, carriers, routes and complaints.
- Invoicing and accounting to partners, distributors and carriers.
- Exchange of circulation-numbers with partners.
- Distribution based on customer-databases.
Security Access to the system is controlled by a database where each user’s authority/permits are defined. Based on the user-profile the program-menu is automatically adapted, enabling the user to see or access only the functions the administrator has allowed. Basic databases
The day to day routines are controlled by a number of basic databases eliminating redundancy and unnecessary data entry during the day. The basic database contains banking-information, information on distribution criteria, prices, VAT, accounts, customers, freight and salaries.
Carriers The Household distribution package contains a unique module that keeps track of all data and day to day tasks connected with the handling of carriers: - Name, address, phone, addresses and age of individual carriers.
- Manage vacation, sick-leave and other absences.
- Quick overview of vacant routes/districts.
- Manage delivery-bags, cars, keys, alarm-codes etc.
- Start and end of employment.
- File of routes each carrier has handled.
- File of carrier-prospects.
- Manage loyalty-programmes.
Routes/districts The Household distribution package is fully integrated with the Dimaps GIS/MapInfo package, enabling automatic transfer of routes/districts. It is, however also possible to create and maintain routes without GIS - the Household distribution package contains following related features: - File of routes.
- Creation of street-tables.
- Printouts of route descriptions.
- Registration of household criteria.
- Selection of street-tables for partners and distributors.
The complaints module have following features: - Central form with defined criteria.
- Module for delivery verification and follow-up.
- History of address, carrier, route/district and the item to be distributed.
- Procedure for handling feedback to the complainer, customer and carrier.
- Boxing-in, statistics and handling of repeat complaints.
Delivery stations
The Household distribution package can handle all details connected to delivery stations: - Delivery station addresses.
- Delivery station managers.
- Routes/districts associated to individual delivery stations.
- Carriers associated to individual delivery stations.
- Separate salary rates for individual delivery stations.
Salary
The Household distribution package contains a complete salary and compensation module. The module is primarily directed to handling the independent contractors and carrier salaries, but can handle all types of staff. The module has following features: - Automatic calculation of salary to carriers based on distributed items and rates.
- Print of salary notes with optional split on delivery stations/routes.
- Electronic transfer of payment.
- Accounting for tax and other purposes.
Creating Orders
When the key databases are updated, the creation of an order is simple: select an area, consisting of one or more routes/districts and one or more zip-code areas that are covered by other means. The Household distribution package automatically creates: - Order confirmation to customer.
- Packaging lists for warehouse and distributors.
- Route sheets.
- Delivery record for carriers.
- Basis for salary-accounting.
- Accounting for distributors.
- Basis for invoicing.
Combined orders
Orders covering areas larger than a single distribution company can handle can be combined. The Household distribution package enables the creation of combined orders, where partners combine to fulfil the order. The Combine order module in the household distribution package contains: - Calculation of offer.
- Print of orders to partners.
- Print of packaging- and BOM for printer/warehouse and freight forwarders.
- Handling of deliveries through postal services.
- Handling of drop deliveries.
- Calculation and follow-up.
- Basis for invoicing.
Invoicing
The Household distribution package contains a complete invoicing module, automatically linked to the distribution order. The module can print invoices, or transfer the basis for invoicing to an accounting system. The Household distribution package is a complete solution to all distribution needs. |
